At Spotlight Accounting, we can save you time and money with our effective company secretarial services. Our ongoing support assists businesses of all shapes and sizes, from small businesses to landlords and limited companies.
Traditionally, company secretaries were responsible for corporate governance and statutory compliance of UK companies. However, since 6th April 2008, unless a company’s Articles of Association stipulate, there is no longer a requirement under company law to appoint a company secretary.
Ultimately, the director of your business is responsible for maintaining company records and ensuring compliance with Companies House. This includes the legal compliance of any changes. These requirements often get overlooked and can lead to penalties and fines if deadlines are missed.
Spotlight Accounting can take care of these responsibilities on your behalf, freeing up time so that you can focus on growing your business. Our company secretarial services range from statutory compliance to secretarial assistance, so you can manage your everyday business operations with ease.
Get in touch with one of our experts to find out more!
What are company secretarial services?
Company secretarial services are vital for growing businesses to help them manage their corporate governance and legal compliance requirements. They can help you with various company secretarial matters, including filing annual confirmation statements, tracking statutory records and meeting strict filing deadlines.
These services can include:
Maintaining statutory registers
These are the records of company shareholders, directors, people with significant control, share capital, legal charges, minutes of board meetings and copies of resolutions passed.
Filing confirmation statements at Companies House
Every company is required to file an annual confirmation statement to Companies House, ensuring that the information held on the public record is correct.
Managing changes in control and ownership of the company
If changes are made to the company name, directors, shareholders or share capital, or if a new loan is taken out with a charge over the company’s assets, then the necessary paperwork must be filed at Companies House. These changes must also be properly documented in the statutory registers.
Ensuring that you are compliant with all Companies Act 2006
Businesses need to stay on top of their legal obligations to remain compliant with the Companies Act 2006. This involves drafting resolutions for structural and financial modifications, upholding the company’s articles of association, and making amendments whenever necessary.
Whilst company secretarial services are less of a requirement for private companies than they are for public companies who will have a company secretary, they are still an essential part of the responsibilities of all directors. Any non-compliance can lead to penalties and fines.
That is why, at Spotlight Accounting, we are here to keep your business in line with the legal and ethical responsibilities of running a business.
Our company secretarial services
Spotlight Accounting can provide a comprehensive company secretarial service that ensures your business is always up-to-date with the Companies Act.
Our team of experts can provide the following:
Company incorporation service – ensuring that your company is set up correctly and the correct registers are written up.
Annual filing of confirmation statements to ensure that any necessary changes are processed.
Maintain statutory registers and process any necessary changes.
Assistance when changing company names.
Preparation of board minutes and special resolutions where changes to the company or new charges require this.
Issuing and reclassification of share capital.
Issuing amended articles and resolutions approving these changes.
What businesses need company secretarial services?
All limited companies must adhere to company secretarial services and fulfil their statutory duties. Public limited companies usually have an in-house company secretarial team to handle their affairs, while smaller businesses and private limited companies may outsource their services to third-party professionals like Spotlight Accounting to make sure that all legal requirements are met.
Our company secretarial services go beyond simply filling in forms and submitting documents to Companies House. Our team helps you maintain your statutory company registers, provide approved meeting minutes showing that any changes were authorised correctly, and adhere to the provisions of the Articles of Association.
Why choose Spotlight Accounting to outsource your company secretarial duties?
Our expert team has the knowledge and experience to ensure you meet all your statutory requirements and deadlines. Not only can we handle the annual requirements on your behalf, but we also provide assistance on a one-off service, such as reclassifying shares or amending Articles of Association.
So, contact Spotlight today to find out how we can assist you with our company secretarial services.
Frequently asked questions about company secretarial services
If you are looking for more information about how company secretarial services can help you, then check out some of our FAQs below.
What is the role of a company secretary?
Ultimately, a company secretary will act as the liaison between your business and the regulatory authorities such as Companies House. It is their job to ensure proper corporate governance, maintain important business records, meet filing deadlines for annual accounts and ensure a smooth running of board meetings.
Can I change my company’s name using company secretarial services?
You absolutely can! At Spotlight Accounting, our team of expert accountants can help you through the various changes your company may undergo, even changing its name. We’ll ensure the correct documents are filled out, and relevant authorities are updated on the changes.
